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Financial and budgetary monitoring

Every four months:

The Project Manager shall receive from the Accounts Section «(projects & activities), and shall check :

  • the general ledger kept by UIC ( detail of settlements per account and entry)
  • the budgetary monitoring statement : [Budget Monitoring Statement {PDF}] This statement shall give the Project Manager an overview of the project status as at the settlement date for all expenditures brought-to-account, namely: the « implemented» budget as compared with the « approved » budget & the surplus/deficit in respect of previous periods.

Annually, at the year end,

The Project Manager shall receive from the Accounts Section (projects & activities):

  • the inventory guidance note (list of furniture, IT equipment, other material and tools)
  • the inventory checklist [Inventory of furniture, computer, hardware, miscellaneous equipment and tools {Word}],

The Project Manager shall complete the table and return it to the UIC Accounts Section before 15 January of year Y+1.

Annually, at the year end :

The Project Manager shall receive from the Accounts Section (projects & activities):

  • the annual guidance note on « End-of-year expenses payable » (list of commitments for which invoices are still pending)
  • the table of « Expenses payable ...... ” [Table of expenses payable {Word}]

The Project Manager shall fill the table and return it to the UIC Accounts Section before 15 January of year Y+1

UIC contact person: Accounts Section (projects & activities) - Valérie Join

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