Main mission of the successful candidate
Reporting to the Passenger, Freight, Operations & Safety Department, you will contribute to the management of key cross-functional projects and to improving the department’s internal execution, particularly in terms of portfolio visibility, governance, action tracking and management support. In this role, your main responsibilities will include:
Project management
- Managing selected projects, including projects funded by the European Union: planning, coordination, reporting and monitoring of deliverables
- Coordinating internal and external contributors to ensure that tasks are properly executed on time
- Preparing decision notes: business case, benefits, resource requirements, risks and schedule
- Proposing new projects in line with members’ needs and the department’s strategy
- Contributing to the establishment of consortia and partnerships, particularly in the framework of European programmes and institutional initiatives
- Preparing and coordinating funding applications in close liaison with Finance, Legal
Procurement functions
Portfolio and department governance coordination
- Harmonising roadmaps and action plans across the department’s different sectors
- Ensuring consistency of dashboards, milestones, risks, interdependencies and planning
- Organising governance processes: integrated meeting calendar, minutes, action follow-up and management cadence
- Drafting summary notes and decision-support documents for management meetings
- Supporting the organisation of statutory bodies, in particular forums related to passenger and freight activities
Support for data, budget and contract activities
- Monitoring the pipeline and sharing IRS within the team by coordinating updates, contributions and deadlines
- Acting as a point of contact for new data-sharing activities such as meta-clouding and data hub initiatives
- Providing support for the department’s budget management and accounting follow-up
- Contributing to the alignment between needs, resources, workload and the use of external service providers
- Harmonising and supporting contract management within the department in liaison with the relevant support functions
Candidate profile
- You hold an engineering degree or a master’s degree, ideally in transport, data or information systems, or you have significant experience in project management.
- You have 3 to 5 years of experience in project management, PMO, programme implementation or programme support, ideally in the rail, mobility, consulting, technology or data sectors.
Expected skills
- Excellent organisational, coordination and execution skills
- Structured communication and the ability to produce clear summaries to support decision-making
- Ease of working in international matrix environments and ability to obtain contributions without direct line authority
- Good command of digital and data-related topics in the rail sector: data exchange, interoperability, platforms, SaaS ecosystems, products and services
- Interest in Lean/Agile ways of working and pragmatic MVP-type approaches
- Fluency in English is essential; French is an asset, and knowledge of other languages is welcome
Job details
Contract: fixed-term contract – CDD - (18 months), renewable
Location: Paris, UIC headquarters, 16 rue Jean Rey, 75015 Paris
Start date: September 2026
International travel
Why join us?
- Join an international professional association and a multicultural, dynamic and close-knit team
- Contribute to high-impact projects in the rail transport sector
- Work in a stimulating environment with a wide variety of assignments
Benefits
- 213.5 working days
- Possibility of partial remote working, subject to manager approval
- Company health insurance and provident scheme
- Subsidised staff restaurant
- Works council/staff representative benefits (CSE)
How to apply
Interested candidates should send their CV and cover letter electronically to: recrutement at uic.org
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